Doing Business with the City
Who the City Buys From
The City of Clawson through it’s departments buys from any technically and financially responsible business entity, and practices equal opportunity/affirmative action in all areas of the marketplace.
The City Purchasing Process
The Formal Process
(a) Any expenditure or any contract obligating the city, in an amount over $1,000.00, shall be made or awarded only after a competitive bid and on a written contract approved by the city council; subject, however, to section 2-208:
The council shall have authority to enter into or make any contract on behalf of the city which it deems advantageous to the city and which is not prohibited by law. The council may, upon the affirmative resolution of four members, dispense with competitive bidding upon written recommendation of the purchasing agent. In such case, the council shall order the preparation of a contract for submission to it. The council may approve any contract by resolution or ordinance.
(b) Notice soliciting sealed competitive bids shall be published in a newspaper in general circulation in the city at least five days prior to the final date for submitting the bids. Such notice shall briefly state the specifications of the supplies, materials, service or equipment required and shall state the amount of surety to be submitted with the bid and the surety, if any, which is required to be given with the contract, and shall further state the time and place for filing and opening of bids and the general terms and conditions of the award of the contract.
The Informal Solicitation
All purchases of supplies, materials, service or equipment, the cost of which is less than $5,000.00, may be made in the open market, without advertisement and irrespective of the procedure prescribed for purchases over $5,000.00. All open market purchases shall, whenever possible, be based on at least three competitive bids, and shall be awarded to the lowest responsible bidder. The purchasing agent shall solicit bids by telephone or direct mail request to prospective vendors, and in the case of written request, shall post notice on a public bulletin board in the department of purchases. The purchasing agent shall keep a record of all open market orders and the bids submitted in competition thereon, and such records shall be open to public inspection.