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Council Meeting Agendas, Minutes and Lists of Bills

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Council Meeting Agendas, Minutes and Lists of Bills

DUE TO THE PANDEMIC CITY COUNCIL AND ALL BOARDS/COMMISSIONS MEETINGS WILL BE HELD ELECTRONICALLY AS AUTHORIZED UNDER THE OPEN MEETINGS ACT, MCL 15.261, ET SEQ., AS AMENDED. MEMBERS OF THE PUBLIC BODY AND MEMBERS OF THE PUBLIC MAY PARTICIPATE ELECTRONICALLY, AS DESCRIBED BELOW.

Reason for allowing participation by electronic means:

To mitigate the spread of COVID-19, protect the public health, and provide essential protections to vulnerable citizens, in-person contact should be limited. Critical mitigation measures include social distancing and limiting the number of people interacting at public gatherings.” This includes public meetings.

Procedure for public participation by electronic means:

In order for the City to allow electronic participation in the meeting, there must be full opportunity for both the general public and the members of the public body to both hear and be heard at appropriate times during the meeting.

The City will be utilizing the video/audio conferencing platform ZOOM. Members of the public body will be able to hear and speak to each other for the entire meeting. Except for any closed session portions of the meeting, members of the public will be able to hear (and possibly see) members of the public body during the meeting but will only be able to speak during a public comment period.

To join the videoconference:

  • At the start time of your meeting, enter the link to join via computer. You may be instructed to download the Zoom application.
  • You have an opportunity to test your audio at this point by clicking on “Test Computer Audio.” Once you are satisfied that your audio works, click on “Join audio by computer.”

You may also join a meeting without the link by going to join.zoom.us on any browser and entering the Meeting ID provided below.

If you are having trouble hearing the meeting, you can join via telephone while remaining on the video conference:

  • On your phone, dial the teleconferencing number provided below.
  • Enter the Meeting ID number when prompted using your touch-tone (DTMF) keypad.

Participant controls in the lower left corner of the Zoom screen:

Using the icons in the lower left corner of the Zoom screen, you can:

  • Mute/Unmute your microphone (far left)
  • Turn on/off camera (“Start/Stop Video”)
  • Invite other participants
  • View Participant list – opens a pop-out screen that includes a “Raise Hand” icon that you may use to raise a virtual hand during Call to the Public
  • Change your screen name that is seen in the participant list and video window
  • Share your screen

Somewhere (usually upper right corner on your computer screen) on your Zoom screen you will also see a choice to toggle between “speaker” and “gallery” view. “Speaker view” shows the active speaker. “Gallery view” tiles all of the meeting participants.

In order to connect to the meeting through ZOOM a member of the public needs to do the following:

Members of the public participating in the public comment via ZOOM will wait until called during the public comment period. Because of limitations on un-muting and re-muting members of the public, there will be two public comment periods as shown on the agenda, unless there is a public hearing item, in which case the following procedures will apply to that portion of the meeting as well.

Zoom Instructions for Participants

To join the conference by phone:

  • On your phone, dial the teleconferencing number provided below.
  • Enter the Meeting ID number when prompted using your touch-tone (DTMF) keypad.

Before a videoconference:

  1. You will need a computer, tablet, or smartphone with speaker or headphones. You will have the opportunity to check your audio immediately upon joining a meeting.
  2. Details, phone numbers, and links to videoconference or conference call is provided below. The details include a link to “Join via computer” as well as phone numbers for a conference call option. It will also include the 9-digit Meeting ID

When public comment is permitted, members of the public will be called one at a time, as would happen during an in-person meeting. The Mayor and/or Chairperson will determine the order of public speakers. If you want to speak, you must use the "Raise Hand" feature in order for the Mayor and/or Chairperson to know you need to be unmuted. When you are unmuted, you will have no more than three (3) minutes to share your comments to the public body. At the conclusion of your comments or your three (3) minutes, you will be re-muted and then removed from the queue.

Participants may also choose to submit comments that can be read into the record or shared with the other members of the Council. Comments can be submitted via an electronic form to msmith@cityofclawson.com or to the respective chairperson of each Board/Commission. Comments shall be done prior to 5 p.m. on the day of the meeting.

Procedures by which persons may contact members of the public body prior to a meeting.

Clawson government e-mail addresses of the members of all public bodies utilizing this means of meeting are available on the City’s website at:

www.cityofclawson.com/your_government/city_council/index.php

https://www.cityofclawson.com/contact/index.php

Procedures for participation by persons with disabilities.

The City will be following its normal procedures for accommodation of persons with disabilities. Those individuals needing accommodations for effective participation in this meeting should contact the City Clerk (248) 435-4500 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.


Members of the public may access the agenda materials, which are generally posted by 4 p.m. on the Friday prior to the meeting via the link below. 

These meetings will be open to the public for participation via online or telephone access. Please see the Virtual Meeting Information & Instructions (posted by 4 p.m. on the Friday prior to the meeting) for details on how to participate.

Click here for the City Council Meeting Agendas, Minutes, List of Bills, and Wording and Comments (as of 2009) as maintained by the Clerks Office.

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